17.MR.KPI - WFP Minimum Requirements for Monitoring of Programmes

C2629.MR22.K17 - MINIMUM MONITORING REQUIREMENTS

KPI NAME

Percentage of country offices that meet the minimum monitoring requirements

NEW OR EXISTING KPI

New KPI

INDICATOR CODE

C2629.MR22.K17

RESPONSIBLE DIVISION

PRG

MR OUTPUT

2.2. Programme operations support

PURPOSE

This KPI measures the extent to which country offices meet the Minimum Monitoring Requirements (MMRs) mandated by the ED’s Circular (OED2024/006) on MMRs and Community Feedback Mechanism (CFM) standards in WFP Country Offices and the related Methodological Note: MMRs ensure regular food security, nutrition and programme monitoring to verify that assistance reaches the right people, detect issues or misuse, and assess programme performance. Consistent MMR implementation provides reliable data for programme adjustments and strengthens oversight and accountability to donors and affected populations

CALCULATION FORMULA

Result KPI = (Number of country offices that met the MMRs/Total number of country offices) X 100

Where meeting the MMRs is defined as meeting the minimum frequency and coverage requirements for food security and nutrition monitoring (assessments) and programme monitoring (process and outcome)

CALCULATION STEPS

• Prerequisites

Country Offices (COs) must plan MMR-related activities using the AME cost simulation tool during CSP design and annually during IP formulation

COs must track actual assessment, process monitoring, and outcome monitoring implementation against MMRs at least once per quarter

• Calculation Steps

1. Identify Required Exercises

For each CO, determine all required MMR exercises based on operational context:

• Assessments

Process monitoring exercises

Outcome monitoring exercises

Calculate Compliance for Assessments

For each required assessment type:

Identify the total number of assessments required for the year.

Check how many were actually conducted

2. Compute compliance:

Assessment Compliance (%) = (Actual assessments conducted / Required assessments) × 100

3. Calculate Compliance for Process Monitoring

For each relevant process monitoring exercise:

Identify the total number of active sites

Determine the required frequency of visits

Calculate required visits:

Required visits = Active sites × Required frequency

Compute compliance:

Process Monitoring Compliance (%) = (Actual visits conducted / Required visits) × 100

4. Calculate Compliance for Outcome Monitoring

For each required outcome monitoring exercise:

Identify the required annual frequency

Determine the number of exercises conducted

Compute compliance:

Outcome Monitoring Compliance (%) = (Actual exercises / Required exercises) × 100

5. Determine CO-Level MMR Compliance

A CO is considered MMR-compliant if:

All required assessments are completed (100% compliance).

All required process monitoring exercises are implemented (100% coverage, with some flexibility on frequency)

All required outcome monitoring exercises are implemented (100% coverage, with some flexibility on frequency).

A CO is not compliant if:

Any required assessment is missing, OR

More than one process or outcome monitoring exercise falls below full compliance.

6. Calculate the Corporate KPI

After determining each CO’s compliance status:

KPI = (Number of COs that met the MMRs / Total number of COs) × 100

DATA SOURCE

Data is available from WFP Annual MMR Coverage Report: Document that summarizes compliance with the MMRs

DATA COLLECTION METHOD

Data is collected via Microsoft Form or downloaded from Centralized Repository (e.g., Data Library).

AUTOMATION

N/A

BASELINE VALUE

33%

ASSUMPTIONS

• Country offices plan budget and apply MMR frequency and coverage requirements commensurate to their context

• Country offices track MMR coverage and frequency at least quarterly to enable timely status updates and corrective actions

LIMITATIONS

• It does not capture reasons for non‑compliance (e.g., access constraints, funding gaps, operational disruptions).

• It does not reflect the risks of inadequate MMR coverage (e.g., data gaps, weaker accountability, impact on programme decisions) or associated mitigation measures.

• The baseline is a proxy derived from the GAP Monitoring Benchmark (88% across 30 high‑risk countries), which:

  • excludes assessment requirements,

  • reflects monitoring only, and

  • covers only a subset of countries, making the extrapolated global baseline (33%) indicative but limited

REVIEW FREQUENCY

Annual

QCPR INDICATOR

False

UN COMMON/ COMPLEMENTARY INDICATOR

False

IS THE KPI A UN COMMON OR COMPLEMENTARY INDICATOR

N/A

NAME THE OTHER CONTRIBUTING AGENCIES

N/A

POINT OF CONTACT

wfp.performanceplanning@wfp.org