16.MR.KPI - WFP Requirements on Budgetary Thresholds for Monitoring and Evaluation

C2629.MR22.K16 - ASSESSMENT, MONITORING AND BUDGETARY THRESHOLDS IN WFP COUNTRY OFFICES

KPI NAME

Percentage of country offices meeting the minimum Assessment, Monitoring and Evaluation budgetary thresholds

NEW OR EXISTING KPI

New KPI

INDICATOR CODE

C2629.MR22.K16

RESPONSIBLE DIVISION

PRG

MR OUTPUT

2.2. Programme operations support

PURPOSE

The purpose of this KPI is to assess whether country offices allocate, plan, and spend sufficient resources on Assessment, Monitoring and Evaluation (AME) activities in line with the budgetary thresholds set out in the ED’s Circular (OED2024/006) on Minimum Monitoring Requirements (MMRs) and Community Feedback Mechanism (CFM) standards in WFP Country Offices

Country offices (COs) must use the AME cost simulation tool to plan and budget for AME activities at the Country Strategic Plan (CSP) design stage and for the annual Implementation Plan (IP)

These thresholds require COs to dedicate:

1% of the Implementation Plan (IP) for very large country offices 2.5% for large country offices 5% for medium, small, and very small country offices Ensuring adequate AME budgeting is essential for conducting food security, nutrition, and programme monitoring, enabling COs to meet the Minimum Monitoring Requirements (MMRs) and maintain accountability and oversight

CALCULATION FORMULA

Result KPI = (Number of COs that plan, budget and spend in line with their minimum AME budgetary threshold / Total number of COs) X 100

Where meeting the minimum AME budgetary thresholds is defined on the basis of the size of COs and as described in the purpose section

CALCULATION STEPS

COs must report on AME expenditures using the appropriate AME cost categories in WINGS, including Targeting under Assessments, and Community Feedback Mechanisms under Monitoring

The size of the country office is determined by previous year expenditure, and recorded in the online AME cost monitor, populated automatically from WINGS, and maintained by Chief Financial Officer (CFO) Division

To assess whether a country office meets the AME minimum budgetary threshold:

1. Calculate the percentage of the IP allocated, planned and expensed to AME activities

This is tracked directly by the CSP AME Cost Monitor under the MMR tab

2. Compare this percentage to the country office’s minimum AME budgetary threshold: 1%, 2.5% or 5% depending on the CO size

3. If the percentage is equal to or above the threshold, the country office meets the requirement

4. If the percentage is below the recommended threshold, the country office does not meet the requirement

DATA SOURCE

Data is available from WFP corporate system WINGS

DATA COLLECTION METHOD

Data is collected online through the CSP AME Cost Monitor and expenditures from WINGS (WFP’s centralized finance management system)

AUTOMATION

Partially Automated

BASELINE VALUE

37%

ASSUMPTIONS

• Country offices plan and budget for AME activities in line with the minimum thresholds set in the ED Circular on MMRs and CFM, using the AME Cost Simulation Tool during CSP design and annual IP formulation

• Cross‑functional teams (Monitoring, Evaluation, VAM, Finance, Budget & Programming, Programme) coordinate to plan, budget, code and track AME expenditures correctly in WINGS, and document any variances

• Global HQ reviews CO AME budgets during CSP submission and provides ongoing oversight

Country offices that plan or spend below the required thresholds risk not meeting MMRs, which can affect the quality, coverage and frequency of monitoring

LIMITATIONS

• This KPI does not assess the quality, effectiveness, or adequacy of AME activities

• Variances between planned and actual AME spending may result from factors outside the KPI’s scope, such as operational constraints, delayed or limited funding, access issues, seasonal activity timing, or mis/under‑reporting in WINGS

• It does not measure whether spending aligns with actual monitoring needs, which vary by context, scale, and risk level and it does not capture whether AME resources were used efficiently, only whether minimum thresholds were met

REVIEW FREQUENCY

Annual

QCPR INDICATOR

False

UN COMMON/ COMPLEMENTARY INDICATOR

False

IS THE KPI A UN COMMON OR COMPLEMENTARY INDICATOR

N/A

CONTRIBUTING AGENCIES

N/A

POINT OF CONTACT

wfp.performanceplanning@wfp.org