49.MR.KPI - WFP Evaluations Planning

C2629.MR42.K49 - EVALUTIONS PROGRAMMES ACTUALLY CONTRACTED

KPI NAME

Percentage of evaluations planned in the reference year that were actually contracted (or equivalent)

NEW OR EXISTING KPI

New KPI

INDICATOR CODE

C2629.MR42.K49

RESPONSIBLE DIVISION

OEV

MR OUTPUT

4.2. Audit, investigation and evaluation

PURPOSE

The purpose of this KPI is to measure the extent to which the planned evaluations (centralized evaluations, impact evaluations, decentralized evaluations) were contracted within the reference year

CALCULATION FORMULA

Result KPI = (Number of evaluations planned to start the contract (or to sign the MoU) in the reference year that were actually contracted (or the MoU signed)before the end of the reference year)/(Total number of evaluations planned to start the contract (or to sign the MoU) in the reference year) x 100

CALCULATION STEPS

1. Review planned Evaluations (CEs, DEs, IEs) for the Reference Year in the evaluation function workplan annexed to the Management Plan

2. Count Evaluations planned for the reference year that are supported by signed contracts with the evaluation firm/team (CEs and DEs) or signed MoU (IEs) before Year-End

3. Verify: planned date for all type of evaluations and the following:

• CE: Budget approved and team contracted

• DE: Team contracted

• IE: MoU or contract signed

DATA SOURCE

Evaluation Workplan annexed to the WFP Management Plan approved at the Second Regular Session of the Executive Board, and data from the OEV Management Information System (MIS)

DATA COLLECTION METHOD

Review the evaluation workplan and follow steps indicated in the Calculation Steps fiel

AUTOMATION

Automated

BASELINE VALUE

77%

ASSUMPTIONS

Financial resources and qualified evaluation teams are available to undertake evaluations for WFP

LIMITATIONS

• KPI measures contracting against evaluations planned based on prior-year needs and coverage norms.

• KPI does not account for unforeseen circumstances beyond OEV’s control which can affect the ability to contract evaluations as scheduled, such as:

- Organisational constraints

- Contextual factors (e.g., changes in Country Strategic Plan cycles, socio-political crises)

- Stakeholder engagement requirements

- Coordination challenges

REVIEW FREQUENCY

Annual

QCPR INDICATOR

False

UN COMMON/ COMPLEMENTARY INDICATOR

False

IS THE KPI A UN COMMON OR COMPLEMENTARY INDICATOR

N/A

CONTRIBUTING AGENCIES

N/A

POINT OF CONTACT

wfp.performanceplanning@wfp.org